Finance Officer - CRS Armenia

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Catholic Relief Services/Finance Department

Job Description



Job Title:
Assistant Finance Officer



Department:
Finance



Location:
Yerevan



Period
Three months effective January, 2005 with possible extension



Reports to:
Senior Finance Officer



Primary Responsibilities:



The Assistant Finance Officer provides technical and operational assistance to Finance Officer to ensure that overall Finance Department runs smoothly and follows that CRS/Local Authorities reporting requirements are met.



Specific responsibilities:



Armenian Accounting Software:



Based on SUN system transactions insure accurate registration and posting of all transactions into Armenian Accounting Software (AAS) system.
Provides support to Senior Finance Officer on the report preparation and submission to the local authorities as per local law requirements.
As delegated by Senior Finance Officer, assists in maintaining the AAS: assigns the users, performs daily, weekly and monthly back-ups, enters daily and monthly conversion rates, cleans the users as necessary etc.
Enters Budgets verified by Senior Finance Officer, Project Officers and Senior Project Officers into the AAS as necessary.
Provides the Senior Finance Officer with the AAS monthly reports before month end close on the base accounting system-Sun System.
Periodically prepares, reviews and compares AAS and Sun System reports of Trial Balance, Receivables and Liability accounts as per submitted Sun System reports and informs Senior Finance Officer about any variances and reconciled balances.
Accurately files and maintains CRS entry vouchers (CD, CR, GJ, Import Files) completed by with necessary supporting documentation based on CRS and local law requirements.




Communication:



Communicates with Senior Finance Officer in timely manner on assistance needs in getting information from the Sun System in order to complete the job.
All business communication should be copied for the direct supervisor.








Reports:



AAS and Sun System Comparison report due by 8th of each following month.
Assists Finance Officer in preparation of monthly report to Statistic Department due by the 10th of each following month.
Assists Finance Officer in preparation of quarterly Statistic Department Report due by 15th of month after end of quarter.
Assists Finance Officer in preparation of quarterly Property Tax Report due by 15th of month after end of quarter.
Assists Finance Officer in preparation of quarterly Taxation Report due by 15th of month after end of quarter.
Assists Finance Officer in preparation of quarterly Pension Fund Report due by 25th of month after end of quarter.
Provides a great support to Finance Officer for Calendar Year End Closure reports (Annual reports) to local authority by local law requirement schedule.
Assists Finance Officer in preparation of reports to Local Donors as per the mentioned in each specific agreement due dates.




Cash:



Prepares payment orders to bank based on disbursement request forms Ensures correct bank details are entered on payment orders so payments go to correct vendor.
Submits approved and stamped bank payment orders at the agreed time to the bank.
Ensures distribution of cash (advances/cash payments) to staff on agreed time.
Each month assists in preparing pay-slips for staff.




Supervision:



N/A




Other:



Assists Senior Finance Officer in training CRS partners in CRS/Local law basic finance reporting requirements to ensure compliance with our own and local law requirements.
Performs other tasks as per Senior Finance Officer’s delegation/discretion.


Filing:



Files and maintains CRS office Sun Systems entry vouchers such as CD, CR, GJ in logical and accurate order.
Ensures backup of computer regularly including AAS.




Key Relationships:



Internal: Senior Finance Officer, Operations Manager, other CRS/Armenia staff

External: CRS Bank, subregional and regional Finance staff





Qualifications



· Work experience with Armenian Accounting Software.

· Strong computer skills, particularly Excel, Word and Access.

· Accounting background.

· Comfortable working as part of a team and an ability to work with a minimum of supervision and under time and work pressure.

· Experience with the Sun Systems Financial accounting system preferred, but not required.

· Fluent in written and spoken English. ..

· Professional and personal maturity.







If you are interested and meet the qualifications required for the Assistant Finance Officer’s position, please submit your cover letter and resume to Astghik Mkrtchyan ( Astghik[at]crs.am) by January 13, 2005.

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