IFES/Armenia - Election Administration Project Assistant

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IFES/Armenia

TITLE: Election Administration Project Assistant

TERM: Full time

START DATE/ TIME: Immediately

DURATION: 1-month probation with possible extension

LOCATION: Yerevan, Armenia

JOB DESCRIPTION: Under the direct supervision of Senior Elections Expert “Project Assistant” will ensure the wide variety of administrative and programmatic activities of the project. He/she will provide daily support and coordination of Election Management Body Training (EMB) activities. The incumbent will assist the Senior Elections Expert/EMB Trainings Consultants in developing Election Administration component activity areas. She/he will assist the CoP and other staff with the development of various technical papers. Project Assistant will provide in-house language and technical support. Her/his other specific duties will include coordinating data collection and report submission in programmatic areas of responsibility for reporting purposes/databases, development of new initiatives, and ensuring a strategic approach to provision of services to partners and clients.

JOB RESPONSIBILITIES:

* Assist with the development, organization and conducting of trainings and special events (in Yerevan and the regions) in the assigned areas of project activity
* Assist CoP/local experts/foreign consultants in their work with the main stakeholders of project on the development and implementation of various project activities
* Assist with coordination and monitor (using site visits as needed) the start and completion of as well as the daily work of EMB training
* Assist with preparation of IFES technical papers, reports, project updates, and oral/written briefings
* Assist in the coordination, supervision, and completion of meetings, conferences, and other special events/projects
* Coordinate data collection and report submissions in programmatic areas of responsibility for reporting purposes, databases and development.
* Assist with the development of new initiatives
* Gather, enter, and/or update data to maintain project records and databases; as appropriate; establish and maintain files and records
* Serve as an international observer during election days and assist in preparation of the organization’s observation mission and observation reports
* Provide, as required, written and oral translations in Armenian, English and Russian
* Provide direct administrative and operational support to CoP or Deputy Head of office
* Perform other job-related duties as assigned by the Supervisor



Qualifications:

* Appropriate university degree and appropriate related professional experience
* Good knowledge of political, social and economic developments, as well as, knowledge about elections and election administration in Armenia
* At least 2 years work experience with international organizations, preferably with USAID-funded projects.
* Good organizational skills and diligent attention to details associated with documenting activities to maintain accurate and complete program records
* Experience providing translation and interpretation between Armenian-English, Russian-English and Russian- Armenian
* Ability to create, compose, and edit written materials as well as oral presentations.
* Demonstrated ability to maintain confidentiality.
* Records maintenance, information research and database management skills.
* Ability to set priorities, plan, develop, and coordinate multiple activities.
* Proficient in the use of Microsoft Office word processing and spreadsheet software, data entry, Internet/email and standard office equipment
* Well-developed interpersonal and negotiation skills
* Organizing and coordinating skills

REMUNERATION/ SALARY: Competitive.

APPLICATION PROCEDURES: Email your cover letter and resume to: ifes@ifesarmenia.am. Please put the announcement the title of position in the subject line of your e-mail. No phone calls, please.

OPENING DATE: January 19, 2007

APPLICATION DEADLINE: January 25, 2007

ABOUT COMPANY: IFES/Armenia implements “Strengthening Electoral Processes and Administration in Armenia” (SEPA) project funded by USAID.