LOGISTICS ASSISTANT - UNFPA

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LEADER IN REPRODUCTIVE HEALTH AND POPULATION AND DEVELOPMENT





INTERNAL/ EXTERNAL VACANCY ANNOUNCEMENT



LOGISTICS ASSISTANT (ICS5/GS5)



Appointment: One year fixed-term initially



Under the supervision of the Assistant Representative the incumbent provides logistical services in support of the programme and office management.



The Logistics Assistant:



· Takes responsibilities for receiving of UNFPA-procured cargoes and processing customs clearance, including necessary correspondence and communications with related Government authorities; prepares Receiving and Inspection Reports in the required format and submit them to HQs Procurement Unit;

· Maintains the inventory management and classification system for the UNFPA warehouse; manages a distribution of medical equipment and contraceptive supplies among NGOs and Government counterparts

· Provides full range of logistical support for planning, securing and implementing necessary arrangements for programme related activities and events. Those services include rental of premises, procurement or rental of required equipment and supplies, organization of simultaneous interpretation services to support these events, securing accommodation for and timely transportation of event participants, etc.

· Ensures timely and adequate conduct of competitive bidding for the procurement of relevant equipment and supplies to address the needs of the country programme and projects’ activities; including timely and appropriate preparation of the essential documentation for LCC;

· Fulfills necessary responsibilities related to accommodation and visa processing for arriving consultants and staff; otherwise facilitates immigration and customs formalities, meets arriving officials and delegations at the airport.

· Assists in maintaining records of non-expendable office equipment and furniture, timely reflects new entries in Inventory Cards, and makes arrangements for inventory disposal; maintains the office equipment ensuring its timely repair when required;

· Provides procedural advice and training to project staff of Government-executed projects concerning procurement procedures, preparation of necessary inventory reports, and vehicle records as per required Rules and Regulations;

· Supervises the UNFPA project drivers, monitors the maintenance of Vehicle Daily Logs and Vehicle History Records

· Fulfills data management and office automation management functions; addresses a broad range of office equipment maintenance responsibilities, including installation of new computer systems and items, maintaining of the such, both hardware and software, in the operating condition, etc.

· Drives office vehicles for the transport of authorized personnel and ensures normal mechanical operation of the vehicle, performs timely technical check-ups, ensures that the vehicle is kept clean and in good running condition at all times

· Ensures that the steps required by rules and regulations are taken in case of involvement in accident.

· Maintains all records related to the use of UNFPA vehicle such as Vehicle Daily Log and Vehicle History Record, and regularly submits them to relevant administration officials.



We are looking for candidates who will:



· Establish effective relationships with internal and external clients

· Maintain information/databases on system design features and develop system components

· Demonstrate personal commitment to UNFPA’s mandate and to the organizational vision.

· Work collaboratively with colleagues inside and outside of UNFPA

· Strive to achieve high personal standard of excellence.



Other Requirements:



Successful candidates must have a bachelor’s degree in business administration, public administration, or related field, and a driving license: category B,C (professional level). We expect professional experience of 3 to 5 years, preferably in logistics and driving in the public or private sector. Language requirements are: fluency in Armenian, English, and Russian. Candidates are expected to be proficient in current office software applications. Knowledge of information technologies is an asset.



UNFPA offers an attractive compensation package commensurate with experience.



Please submit your CV together with a Cover Letter to the UN House Guards (address:14 P. Adamyan St., (former 14 K. Liebknecht St.,) Yerevan). Please indicate t he vacancy post you are applying for in your Cover Letter.



Only hard copies of the above documents will be accepted. Please, no electronic submissions and no phone calls.



Only short listed candidates will be contacted.



Deadline for applications: 24 February 2005, 5:00 p.m.